Coycoe for Classes
Enrollment, term scheduling, and tuition billing in one system — built for gymnastics gyms, martial arts schools, dance studios, and music schools. The difference is the anchor: tuition is fused to enrollment, so billing follows the roster automatically instead of living in a spreadsheet next to it.
Most studios run enrollment in one tool, tuition in another, and the waitlist in someone’s head. Coycoe for Classes is the complete system for a class-based business: a student enrolls, their schedule, waiver, progression, and recurring tuition all live on the same record — and when they freeze, advance, or withdraw, everything downstream adjusts.
Online enrollment with waivers signed at signup, family accounts that hold every sibling in one place, and a front-desk view that answers “who’s in this class?” in one click.
Classes fill to a hard cap, never past it. When a spot opens, the next family on the waitlist gets the offer with a 48-hour hold — no phone tag, no double-booking.
Belts, rec levels, and skill tracks live on the student record. See who’s ready to advance, who’s testing this month, and which class they move to next.
Mid-term joins are prorated automatically. Sibling discounts apply across a family’s enrollments without manual math at the front desk.
Injury, travel, a busy season — freeze an enrollment and tuition pauses with it. The student keeps their place in the story, not a cancelled account and a re-enrollment form.
Failed cards are the silent leak in every studio. Automatic retries, card-update prompts, and an escalating reminder ladder chase the payment so your staff doesn’t have to. See what the leak costs →
Families see schedules, balances, and progression, and keep their card on file current — from the portal or the mobile app, included in the subscription, not sold back to you as an add-on.
Seasonal camps with member and non-member pricing and deposits, plus open-gym drop-ins settled by pass, cash, or card. Campers get a registration — not a forced enrollment.
Uniforms, gear, costume fees, testing fees, registration fees — labeled charges on the family account, reported by category so you can see what actually makes money.
Switching systems usually dies at cards on file. Coycoe imports your students and classes, then families re-confirm their card through a secure link — painless re-collection instead of a billing cliff. Your full data export is guaranteed in writing.
Rec levels, pre-team to team pathways, open gym, and camps — scheduled the way a gym actually runs.
Belt ranks, test events and fees, and certificates — progression is the product, and the software treats it that way.
Term classes, recital reality, costume and registration fees as clean flat charges — and sibling discounts that just work.
Private lessons and per-lesson billing, plus the full-studio scope for schools outgrowing per-teacher pricing.
The average school — about 112 students at $125 a month — bills roughly $168,000 a year in tuition and never collects about $13,900 of it. Failed cards, expired cards, invoices nobody chases. A dunning ladder recovers roughly six in ten of those dollars.
~$168k
tuition billed per year by the average school
~$13.9k
of it never collected — failed and unchased payments
~60%
of the leak recoverable with automatic retries and reminders
$69/mo
$99/mo
Your money never passes through Coycoe. You connect your own Stripe account — a free, roughly ten-minute setup — and tuition goes straight to your bank. Coycoe takes no percentage of your transactions, ever. The flat subscription is the whole business model.
Optional website add-on: $50 setup plus $19/mo. A studio website built from templates for class-based businesses, on a domain you own and buy yourself. Guaranteed export if you ever leave — in writing.
Jackrabbit charges by total students on file — including the inactive ones. Coycoe charges for active enrollments only.
Gymdesk’s price climbs with add-ons: your own processor, the branded app, the website. Coycoe includes them.
Studio Pro adds a 1.35% fee on every transaction through your own processor. Coycoe takes no cut of tuition.
Coycoe for Classes is in final testing and launches soon. Questions, or want first word when it opens? Email coe@coycoe.com.
Email coe@coycoe.com